Christmas Party Event Planning

Christmas Party Event Planning

The job of planning the company Christmas party can often seem overwhelming, how do you please everyone and make it fun?

One big thing that can make or break an event through is planning, So how do you get it right? Here are a few steps to help make it easy and memorable.

Set the date

Christmas is a busy period, the busiest of the year for many people and venues book out quickly. That means you want to ensure you set a date early. As with all event management this helps set the pace for the rest of the steps.

Here are a few tips on the date -

  • The day after may not be the most productive so pick a date that wont clash with the major presentation the company is giving or its a weekend so there are no "sickies" the next day,
  • If budget is an issue, pick a date in January if the venue you are after is out of your budget, there are big savings to be made.

Find out the budget

The size of your budget will ultimately have a huge impact on the type of Christmas party you organize, determining everything from the food and booze to the entertainment and choice of venue. and as every good even planner knows make sure you have enough in reserve for any unforeseen expenses.

What is the style of your Christmas party?

There is almost an endless variety when it comes to the type of Christmas party that you can plan. It will be depend on many factors, including the location, budget, numbers attending and how much you want to be directly involved in planning and managing the event.

Do you have the budget to accommodate husbands, wives and partners? These are the people who support your people so it’s good to thank them if you can afford it – but don’t compromise the quality of the party over it. You may also want to gauge whether or not your colleagues want partners to be involved or not.

If investigating these ideas sound like a lot of hassle you could contact an event company to do all the hard work for you, that way all you will have to do is select the best option. Some may charge for their services and others may just take a commission from the venue, event planner or the suppliers.

And  feel free to pick our brains, we can find ways to make your dollar go further or think outside the box when it comes to any event planning requirements

Making it look pretty: theming

The event theme is the heartbeat of your event and should be integrated throughout every aspect of the day or night.

Choose a theme and plan it thoroughly. Some popular ideas include traditional Christmas, vintage, 60s, 70s, 80s, quintessentially English, pantomime, circus,  winter wonderland, ballroom,….. the list is endless

Fill bellies: the food

Food is the key part of any party and can easily be incorporated into the theme you choose. And it can make or break the event, but it does not have to be exspensive. if your event is outdoors there are great catering companies that will service outdoor venues and often have great buffet packages.

Choose how you would like the food to be served. For example, do you want pre-dinner nibbles placed on the tables or canapés taken round by waiting staff? Would you prefer a buffet or a sit down three-course menu with full silver service – will this be a set menu or will guests need to choose beforehand?

Organize a vegetarian option if required and try to accommodate as many other dietary requirements as possible.

Making the right noises: Choosing the entertainment

DJ's, bands or a comedy act at the Christmas party is usually a must and it’s the perfect opportunity for everyone to really let their hair down. But it does of course depend on the type of group you are catering for and how you want the night to pan out.

Make sure you have entertainment covered that will suit your audience and fill the evening. Having trouble selecting the right type of entertainment? Have a chat to our Event Managers they will point you in the right direction!

Organise ‘thank-you’ speeches and awards

If you want the Christmas party to act as a thank-you to the staff then a nice way to thank everybody is by actually saying it.

Ask a director or manager to deliver a short ‘thank-you’ speech and (if appropriate) give out a couple of awards to anybody who deserves to be recognised. Please note that any speech given at a party should be short, loud enough to be heard and not done too late – you want to ensure the speeches don’t get too rowdy or out of hand and that they don’t stop everybody from getting on and enjoying themselves.

Adding that touch of wow: extra ways to enhance your event

Sometimes little changes can make all the difference. You want your event to be enjoyable, pleasant and memorable for all the right reasons. chat to us and for ideas that can make your event stand out from the ordinary and make it memorable for months to come.

Blue Shadow Group

Posted By Blue Shadow Group
Blue Shadow Group are your local audio visual specialists. From the latest in sound, visual and lighting effects through to video production services, we strive to offer you the greatest value at affordable prices.

Updated : 24th September 2020 | Words : 876 | Views : 546

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